Planning scientific conferences
After scientific conferences became one of the leading scientific publishing methods, it became necessary for societies to support this scientific industry, and many academic systems emerged that specialized in organizing and preparing scientific conferences in accordance with the type of conference and its needs in terms of attendance, activities, research papers, supervisory bodies, and Arbitration, invitation processes, announcement and reception of participants. Scientific conferences have been classified into a number of classifications, including according to the geographic scope of the place where the scientific conference is held, the percentage of attendees’ nationalities, and their places of residence, such as international scientific conferences that are held for a reason upon which international opinion is gathered or a discovery that will change history, and regional scientific conferences that are often held to solve a problem on a global level. Countries gathered within one region, such as peace or security conferences or medical conferences to share health experiences, and local scientific conferences held on a limited scale within the country. Among them are scientific conferences that are held according to the goal and topic, such as engineering, medical, and tourism conferences. Such scientific conferences may be held suddenly and sometimes urgently due to a new discovery or the emergence of a problem. Some of them are classified according to the type of institution or field within which the scientific conference was held, such as scientific conferences held in universities or conferences of associations and scientific research.
Steps and stages of organizing a successful scientific conference
Pre-conference stage - planning: In this stage, the objectives that the scientific conference will be based on and the reasons for which it was held are determined, such as because of the emergence of a scientific discovery or with the aim of raising the scientific level, stimulating the research movement, raising the evaluation of universities, or to solve a social issue. Also setting the topics that will be covered and the foundations that will be followed, such as discussing one aspect of specialization or a fundamental idea over another in a specific field, such as discussing autism in medical conferences. Determining the place where the meeting will be held, which is considered one of the basics of a successful scientific conference, and the location is approved according to a number of factors, the most important of which are the ease of access, the nature of the climate, the attractive locations, the availability of the required halls and their size in a way that accommodates seats for the number of attendees, including invitees and participants, and the availability of the hall. The main building, its light and sound equipment, display devices, the availability of means of communication, and the use of the best modern technological means. In addition to determining the sponsors of the conference, the value of the financial support provided, and the extent of its compatibility with the expected costs, entertainment capabilities, and possible activities that support the advancement and completion of the successful scientific conference. Also studying the programs of the scientific conference prepared for its holding and the activities accompanying it and the subsequent programs according to the established budget. These activities include the opening, and this means presenting the invited experts and scientists to deliver speeches, in addition to holding introductory exhibitions about the aspects of research participating in the scientific conference and workshops for what It provides clarifications and realistic applications of the content of the participating research, and we do not overlook tourist tours in facilities related to the subject of the conference or tourism in the country hosting the scientific conference, especially in the case of international scientific conferences. In addition to participating, inviting legal persons, publishing advertisements for submission, sending research, and participating to attend the conference: those interested must submit a request to participate and send their research to the administration and those responsible for the review and audit process. The request for participation is submitted after it is announced in the visual media and Written and social media, and often the management of scientific conferences is communicated directly via e-mail, sending all documents and transactions and receiving responses. Some well-known figures in the field of the conference subject are also invited to participate, and these matters are considered among the most important factors for a successful scientific conference. One of the most important matters that the organizing committee focuses on in order to promote a successful scientific conference is appointing a highly qualified arbitration staff and a supervisory body to receive, arbitrate and publish the research submitted by the participants.

The second stage - the implementation stage: in which the attendees are received, the events and time are set, and the participants are presented. The organizers and the management of the institution preparing the conference must be distinguished by scientific and behavioral skills and ways of dealing and communicating, and among their tasks is managing all internal and external aspects of the scientific conference. This relates to attendees, their place of residence, rest periods, meals, amenities, providing the equipment required for the conference programs, and correcting problems. In addition to inviting the press and media and the possibility of broadcasting the proceedings of the scientific conference directly, and setting standard schedules to work on, those responsible for organizing scientific conferences must submit a request for evaluation by attendees of the effectiveness of organizing the scientific conference and receive complaints and not ignore them. Among the goals and benefits expected to be achieved are: producing new results and studies that provide change or development to one aspect of society. Supporting meeting and sharing between experts and participating researchers and what is reflected in the scientific exchange process. Scientific openness and benefiting from the discussions taking place in researchers produce new knowledge that opens up avenues for new studies. Building social relationships between academics. Documenting the research submitted for participation and thus preserving the intellectual rights of the researchers. Increasing researchers' self-confidence by presenting their research to the audience. Adopting the conference as a scientific database for future research and published research.

The third stage - the post-scientific conference stage: This stage includes collecting references, saving programs, writing evaluation reports and problems faced by the organizers for future benefit from them, and publishing the scientific conference proceedings, including the research presented and discussed at the conference.